JOB POSTING: OFFICE MANAGER TO COUNCILMEMBER KENDRA BROOKS

In Council News, Job Opportunities, Kendra Brooks, News by PHL Council

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The Office Manager will be an integral part of the team in the Office of Councilmember Kendra Brooks. Our team is focused on critical issues relating to affordable accessible housing, educational equity, environmental justice and workers’ rights. The individual in this position will perform administrative support duties for our office and assist with arranging the logistical details of meetings, community events, and Council hearings. We are seeking a highly organized individual with an eye for detail.

The Office Manager will report directly to Chief of Staff.

Responsibilities:

  • Welcome and provide general support to constituents and visitors to the office
  • Answer phones, route calls to the correct person, and take and deliver messages when necessary
  • Open, sort, and distribute incoming mail, packages, and other correspondence
  • Complete constituent intake
  • Maintain office efficiency by planning and implementing office systems
  • Help prepare for meetings, Council sessions, and committee hearings
  • Reserve meeting space, virtual or physical;
  • Invite, verify, and confirm speakers; ensure receipt of testimony;
  • Follow-up with thank you notes
  • Provide real-time scheduling support for Councilmember and Chief of Staff
  • Plan and execute community-facing events
  • Develop and manage a volunteer program
  • Organize travel by booking accommodations and reservation needs as needed
  • Collaborate with legislative staff to respond to lobbying correspondence
  • Maintain office supply inventory and office equipment as needed
  • Organize and maintain office common areas
  • Interact with the public, constituents, community groups, and others on behalf of Councilmember Brooks in a way that is professional and respectful
  • Maintain open and confidential communication with the Councilmember and staff members
  • Exhibit a high level of professionalism in conduct, work ethics, and appearance
  • Complete all other duties as assigned by the Chief of Staff and Councilmember Brooks
  • Some weekend and evening work required

Requirements:

  • 2 years minimum administrative experience
  • Capable of communicating with a variety of personalities in a professional, pleasant, and tactful manner
  • Strong organizational and planning skills
  • Cultural competency and documented experience working with culturally diverse communities
  • Strong analytical skills with a problem-solving mindset and attention to detail
  • Knowledge of office management systems and procedures
  • Excellent time management skills with an ability to prioritize tasks
  • Proficiency in Microsoft Office applications, Google Drive, email, and various virtual meeting platforms
  • Outstanding written and verbal communication skills
  • Ability to adapt quickly to changes in office priorities
  • Available for night and weekend assignments
  • Valid driver’s license

To apply, please submit a resume and cover letter to [email protected] with the title of the role you are applying to in the subject line by May 28, 5pm.

 

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